Middletown Community Foundation

Middletown, OH
Executive Director Position

 Information & Guidelines for Position

The Foundation

The mission of the Middletown Community Foundation is to secure permanent and growing assets for the area’s changing needs.  The Middletown Community Foundation was incorporated as a component of the United Way in 1976. It grew slowly until 1986 when it became a free-standing foundation. Elliot and Mae Levey challenged the community to match their $1 million donation and create a true community foundation. Middletonians committed $6.7 million and continue their generous support. Since then, assets have grown to more than $32.5 million.  

The Foundation secures permanent and growing assets for the area’s changing needs, serving as the perpetual community endowment funding projects, programs and scholarships that benefit education, the arts and human needs in Franklin, Madison, Monroe, Trenton and Middletown. We create, pursue and execute initiatives targeting immediate community needs, while offering donors a wide variety of tax-deductible options, large and small, to participate in the future development of our communities. 

Over the past 38 years, we have granted out tens of millions of dollars to nonprofit organizations throughout our service area (more than $20 million in the past 10 years alone!) and have amassed charitable assets in excess of $32.5 million to ensure present and future grants will remain available in perpetuity. Each year, more than $1 million is given in the form of educational scholarships for area students to continue their education. Other funds are held for the benefit of specific organizations and make grants to them each year. Donors may also establish Donor Advised Funds, where they retain the right to recommend which charities receive grants from those funds. 

The Foundation is governed by 19 volunteer members of the Board of Trustees.  The Board manages fiduciary responsibilities, business affairs, the assets of the Foundation, including oversight of the endowment, and approves the distribution of funds awarded for grants and scholarships.  The Foundation is conveniently located between Dayton and Cincinnati, OH, at the  First Financial Building at 300 N. Main St., Suite 300, Middletown, OH  45042.

The Position

The Executive Director is responsible for implementing the policies and directives of the Board of Trustees and the overall administration and management of the Foundation.  This includes grant making and community leadership, asset development and marketing, donor services, maintaining the Foundation’s national accreditation, and investment and business operations.  The Executive Director has the responsibility of ensuring that the Foundation accomplishes its goals and objectives. 

This is a full-time, exempt (salaried) position, hired by and directly accountable to the Board of Trustees.  The Executive Director currently oversees a staff of three full-time employees and leads with the help of Board committees – Finance, Marketing and Development, Distribution and ad hoc committees appointed by the Board chair. 

The Executive Director is specifically responsible for the following priorities established by the Board:
Implementing a strategic plan;
Working with the Board to develop specific goals and objectives to “flesh out” the strategic plan.
Helping to grow the assets of the Foundation through developing and implementing an aggressive asset development (fundraising) plan;
Working with the Board to develop a long-term sustainable funding plan for operations;
Working with the Board to define a community leadership agenda that benefits the community within the resource limitation of the Foundation; and
Overseeing the development of an annual operating budget;

Specific Job Duties:


Serves as chief fundraiser;
Identifies, cultivates, and solicits donations by developing and maintaining long-term relationships with key donors and potential donors;
Oversees the distribution of scholarships and grants and evaluates the effectiveness of past programs;
Serves as the face of the Foundation in the community;
Develops and grows the donor base; manages campaigns and solicits major gifts;
Works with the Marketing/Development Committee and the Development Officer to raise unrestricted funds;
Works to develop and implement a planned giving program to build for the future of the Foundation; and
Partners with donors, businesses and agencies to meet revenue targets through individual and foundation gifts, third party events and special events as appropriate.

Communications/Community and Public Relations

Works with Marketing/Development Committee to develop a communication plan with the purpose of increasing donors/donations and increasing public awareness of the Foundation, its goals and activities;
Ensures that all material adheres to the Foundation’s desired message and image, including annual report, fundraising letters, event information, website, press releases and other marketing and advertising materials;
Manages active program of public speaking to community groups, civic and faith groups and others who may be interested in the Foundation’s mission; and
Continues to develop relationships with community leaders to determine community needs and develops plans to meet those needs as appropriate. 

Chief Administrator

               As the chief administrator, the Executive Director is responsible for:

Overseeing the day-to-day operations of the Foundation;
Establishing program goals and objectives designed to carry out the long-range strategic plan; regularly reviewing progress toward these goals;
Personnel Management – hiring staff as needed, making sure the staff has the skills needed to perform the various job required, and providing ongoing staff development to enhance performance;
Working with the Nominations Committee in developing, recruiting and motivating Board members; and
Providing technology and other tools for staff to perform efficiently. 

Financial Administration

Oversees financial and accounting operations, and fund management of $32.5 million in assets.  Responsible for all fiscal operations of the Foundation and insures that the Finance Committee, Distribution Committee, Marketing/Development Committee and Board chair receive needed information and reports. 
Manages day-to-day fiscal operations, including appropriate record keeping, approval of purchases within approved budget guidelines, and assuring proper internal controls;
Oversees production of financial statements and documentation for annual audit, communicates regularly with accountant and auditors;
Works with the Finance Committee regarding monthly financial and investment reports;
Prepares annual operating budget, works with accountant and administrative assistant to maintain the general ledger and preparation of journal entries and analyzes, investigates and rectifies discrepancies. 
Works with the Finance Committee, Treasurer and Board of Trustees to develop the annual report.
Oversees the Foundation’s bank and investment accounts, including all transfers and monthly reconciliations;
Processes accounts and grants payable and makes timely payments to vendors and grantees:
Manages all grant expenditures and reports expenditures as required by the terms of the grant;
Oversees the preparation of financial reports to the Board of Trustees and maintains documentation to substantiate those reports;
Oversees each fund and distribution process associated with each;
Reviews funds to ensure they are fully documented and identify the next steps to take with donors; and
Maintains a working knowledge of significant developments and trends in the field. 

Builds Strategic Relationships

Listens, motivates and inspires stakeholders and others in the community
Demonstrates leadership through self-awareness, adaptability, effective communication, inspiring others to excel, setting the vision, and guiding others through change;
Maintains positive relationship with leaders in the philanthropic community and with affiliated community organizations, i.e., Chamber of Commerce, Rotary or Kiwanis, etc.;
Collaborates with others in the community to increase and maintain the Foundation’s visibility;
Attends community events to demonstrate the Foundation’s role within the community and to help ensure that others will attend Foundation events;
Sets a collaborative leadership example that will encourage cooperation and good working relationships with the staff, within the Board of Trustees and in the community; and
Works with staff and Board to recruit volunteers.

The Ideal Candidate

This is a highly visible position that requires outstanding personal qualities and professional skills.  The Middletown Community Foundation seeks someone with excellent interpersonal, communication and management skills.  He or she will have a strong background in building relationships within a community and with individuals.  He or she will also have demonstrated fundraising success in personal solicitation and direct mail.  A plus would be a background in development of a planned giving program.  The ideal candidate would be someone who can motivate and work collaboratively with staff, volunteers and a dedicated Board of Trustees.  The candidate should have experience working with appointed boards and community leaders, as well as the ability to bring consensus with a wide variety of stakeholders.  Intelligence, integrity and a good sense of humor will be excellent assets.  Personal integrity and ethics must be beyond reproach.

 Minimum Qualifications

Bachelor’s Degree
Significant management experience
A minimum of 3-5 years of foundation experience
Strong fiscal, financial and investment skills, including fiduciary oversight experience
Demonstrated face-to-face fundraising success and stewardship of donors’ experience
Strong leadership and team-building skills
Excellent oral, written and interpersonal skills
A passion for philanthropy and community

The Community

The Middletown Community Foundation is located in the City of Middletown and serves the communities of Middletown, Madison, Monroe, Franklin and Trenton in Southwestern Ohio. Each individual community is unique in its population, geography and economic make up, yet the Foundation serves each community efficiently and effectively in the areas of education, the arts and social need.

Middletown, Madison, Monroe and Trenton are located in Butler County, while Franklin is located in Warren County. Middletown is the more urban community among the five with a more diverse makeup of business and residential and receives the larger share of funding.

Middletown is undergoing a resurgence with multiple organizations working together to improve the quality of life for residents and business owners. The Middletown Community Foundation is a catalyst for this positive change and will continue to be at the table when discussions regarding moving this community forward occur.

Salary: Commensurate with experience and qualifications


Email: Cover Letter & Resume to jobs@mcfoundation.org

Middletown Community Foundation
300 N. Main St., Suite 300
Middletown, OH  45042